Writing Job Application Letters and Curriculum Vitae (CV) - A Guide for Class 12

When applying for a job, you may be asked to write a job application letter, which sometimes includes a bio-data or Curriculum Vitae (CV). Here’s a clear guide to help you understand how to write each effectively, with tips on format, content, and expression.

Job Application Letter Format

A job application letter is a formal letter. It can either include a separate CV or, if a CV is not required, it can incorporate essential personal information, qualifications, and experience in the main body. It has three main sections: an introduction, the main body, and a conclusion.

The letter should follow these steps:

1. Sender’s Address: Write your address in the top left-hand corner.

2. Date: Write the date below your address. Use formats like “14 November 2024” or “November 14, 2024.”

3. Recipient’s Address: Include the recipient’s name (if known), designation, and address, aligned to the left.

4. Salutation: Use a formal greeting such as “Sir” or “Madam.” For specific recipients, address them as “Dear Mr. [Surname]” or “Dear Ms. [Surname].”

5. Subject Line: Summarize the purpose of your letter in one line, e.g., “Application for the Post of Sales Manager.”

6. Body of the Letter:

   • Introduction: Briefly introduce yourself and mention the position you are applying for.

   • Main Body: Describe your qualifications, experience, and why you’re suitable for the job. This part should cover:

     • Personal Information: Age, health, and other relevant details.

     • Qualifications: Educational background and relevant certifications.

     • Experience: Highlight past jobs or positions relevant to the application.

   • Conclusion: Express enthusiasm for the position and provide your contact information.

7. Complimentary Close: End with “Yours faithfully” or “Yours sincerely.”

8. Signature: Sign your name, and beneath it, write your full name and, if relevant, your current position or role.

   
   

Sample Job Application Letter

[Your Address]

[City, Postal Code]

[Date: 14 November 2024]

The Manager

ABC Corporation

123 Business Road

City, Postal Code

Subject: Application for the Post of Sales Manager

Dear Sir/Madam,

I am writing to apply for the position of Sales Manager as advertised. With a Bachelor’s degree in Business Administration and over three years of experience in sales, I am confident in my ability to contribute effectively to your team.

In my current role at XYZ Corp, I have consistently exceeded sales targets, demonstrated strong leadership skills, and built excellent relationships with clients. My educational background and practical experience have equipped me with a solid understanding of the sales process and client management.

I look forward to the opportunity to discuss how my skills can benefit your company. I am available at your convenience and can be reached at [Your Phone Number].

Yours faithfully,

[Signature]

[Your Name]

Curriculum Vitae (CV) Format

The CV provides detailed information about your qualifications, experience, and other credentials relevant to the job. It should be clear, organized, and concise.

Components of a CV

1. Personal Information:

   • Full Name

   • Father’s Name

   • Date of Birth and Age

   • Address and Contact Information

2. Educational Qualifications:

   • Secondary Schooling: Mention your school name, exams passed, and grades.

   • Higher Education: List your college, university, or any specialized courses, with the division or grades achieved.

   • Professional/Technical Qualifications: Any additional certifications, diplomas, or professional training.

3. Work Experience:

   • List each position held, the organization, the nature of your duties, and the duration of employment.

   • Mention responsibilities and any achievements relevant to the job you’re applying for.

4. Current Employment (if applicable):

   • Include details of your current organization, your position, and salary drawn.

5. References:

   • Provide at least two references with their names, designations, and contact details.

6. Testimonials (if any):

   • Mention if you have testimonials available from previous employers or teachers, including their official addresses.

Sample CV Format

Curriculum Vitae

Personal Information:

- Name: John Smith

- Father’s Name: Robert Smith

- Date of Birth: 15 March 2002

- Age: 22

- Address: 456 Residential Street, City, Postal Code

- Contact Number: 123-456-7890

Educational Qualifications:

- Secondary Education: ABC High School, Passed with First Division, 2018

- Higher Education: Bachelor of Business Administration, XYZ University, 2022, First Class

- Professional Qualification: Diploma in Sales Management, DEF Institute, 2023

Work Experience:

1. Sales Associate, XYZ Corporation, City (2022-2024)

   - Assisted with client management, achieving monthly sales targets, and providing excellent customer service.

2. Intern, GHI Company, City (2021-2022)

   - Gained hands-on experience in business operations and customer relations.

Current Employment:

- Organization: XYZ Corporation

- Position: Sales Associate

- Salary Drawn: 50,000 Rs per month

References:

1. Mr. Alan Brown, Manager, XYZ Corporation, City

2. Ms. Sarah Taylor, Professor, Department of Business, XYZ University

Testimonials Available Upon Request

Tips for Writing

• Clarity: Present ideas logically and keep sentences clear and simple.

• Politeness and Formality: Maintain a polite tone, suitable for professional correspondence.

• Proofreading: Check for grammatical accuracy, correct spelling, and proper punctuation.

This guide provides a foundation for writing effective job application letters and CVs, allowing you to stand out in a competitive job market.

Questions for Practice

1. [You are Rohan/Kavita Joshi, H-21, Nehru Nagar, Lucknow. You read the advertisement below and are qualified for the job. Write an application in 120-150 words along with a resume.

   
   

   Rajat Pharmaceuticals, Mumbai, requires Marketing Executives. Qualification: MBA in Marketing, Experience: minimum 3 years in pharmaceutical marketing. Salary: Negotiable. Apply to HR Manager, Rajat Pharmaceuticals, A-56, Andheri East, Mumbai.]

2. [You are Anuj/Sunita Verma, R-53, Sector 5, Dwarka, New Delhi. After reading the advertisement below, you found you meet the requirements. Write an application in 120-150 words along with a resume.

   
   

   Secure Tech Solutions, Bengaluru, requires Data Analysts. Qualification: B.Sc. in Data Science or Statistics, Experience: minimum 2 years. Job Requirement: Analysing company data and preparing reports. Apply to Director, Secure Tech Solutions, B-21, Koramangala, Bengaluru.]

3. [You are Vishal/Sneha Mehta, B-12, Shastri Nagar, Jaipur. You read the following advertisement and are interested in the position. Write an application in 120-150 words along with a resume.

   
   

   Royal Academy, Indore, requires an English Teacher. Qualification: MA in English, B.Ed., Experience: minimum 5 years in a CBSE school. Salary based on qualifications and experience. Apply to Principal, Royal Academy, A-43, Vijay Nagar, Indore.]

4. [You are Deepak/Poonam Rai, S-99, Rajendra Nagar, Patna. You saw the following job ad and want to apply. Write an application in 120-150 words along with a resume.

   
   

   Green Leaf Nursery, Kolkata, requires a Horticulture Supervisor. Qualification: B.Sc. in Agriculture, Experience: minimum 2 years in plant nursery management. Apply to Manager, Green Leaf Nursery, C-12, Salt Lake, Kolkata.]

5. [You are Sameer/Anita Sharma, K-76, Lajpat Nagar, New Delhi. After reading the ad below, you believe you are fit for the role. Write an application in 120-150 words along with a resume.

   
   

   Drishti Consulting, Noida, requires Account Managers. Qualification: B.Com with CA Intermediate, Experience: minimum 3 years in financial consulting. Salary as per industry standards. Apply to Finance Head, Drishti Consulting, G-9, Sector 62, Noida.]

6. [You are Nitin/Shalini Gupta, P-44, Garia, Kolkata. Seeing the following job posting, you decide to apply. Write an application in 120-150 words along with a resume.

   
   

   Bright Future Academy, Bhubaneswar, requires a Computer Science Teacher. Qualification: M.Sc. in Computer Science, B.Ed., Experience: minimum 4 years. Salary commensurate with experience. Apply to Principal, Bright Future Academy, D-88, Khandagiri, Bhubaneswar.]

7. [You are Rakesh/Meena Kulkarni, C-22, MG Road, Pune. You read the advertisement below and wish to apply. Write an application in 120-150 words along with a resume.

   
   

   Horizon Group, Hyderabad, requires HR Executives. Qualification: MBA in HR, Experience: minimum 3 years in recruitment and payroll management. Salary based on experience. Apply to HR Director, Horizon Group, L-5, Banjara Hills, Hyderabad.]

8. [You are Aditya/Leena Rao, F-78, Andheri West, Mumbai. You came across this job ad and meet the qualifications. Write an application in 120-150 words along with a resume.

   
   

   Global Health Clinic, Chennai, requires Nutritionists. Qualification: MSc in Nutrition and Dietetics, Experience: minimum 2 years in a clinical setup. Apply to Head Nutritionist, Global Health Clinic, N-34, T Nagar, Chennai.]

9. [You are Rajesh/Simran Singh, N-22, Patel Nagar, Delhi. You read this advertisement and find yourself eligible. Write an application in 120-150 words along with a resume.

   
   

   Elite Constructions, Gurgaon, requires Civil Engineers. Qualification: B.Tech in Civil Engineering, Experience: minimum 3 years in construction project management. Apply to Project Head, Elite Constructions, F-67, Sector 44, Gurgaon.]

10. [You are Saurabh/Ritika Desai, D-19, Malviya Nagar, Jaipur. After reading the ad below, you decide to apply. Write an application in 120-150 words along with a resume.

    
    

    Star Sports Academy, Bangalore, requires a Badminton Coach. Qualification: Degree in Physical Education with national-level badminton experience. Apply to Sports Director, Star Sports Academy, H-89, JP Nagar, Bangalore.]

11. [You are Ashish/Nimmi Dhar, B-94, Fort Road, Jammu. You have read the advertisement given below. You are qualified for the job. Write an application in 120-150 words along with a resume. India Chemical Industries, Delhi. Requires Officers, Qualification: B.Com, Experience: minimum 4 years, Job requirement maintaining books of accounts, preparation of Balance Sheet etc. Salary Best in the industry. Apply to Managing Directors, ICI B-12, Barakhamba Road, New Delhi.]

12. [Sunshine Public School, Pune requires two sports coaches (one male and one female). Each should be a degree holder in physical education as well as an SAl certified coach in athletics. You have seen their advertisement and you know that you have these qualifications. Write an application in 120-150 words along with your resume. You are Praveen/Kanika, M-114, Najafgarh, Delhi.]